What records does an Employer need to maintain to comply with the Federal Statutes?

Federal statutes require that employers should maintain certain paperwork for all their employees. These laws require that all employers should maintain the following records as follows;

1. certain employee pre-hire paperwork,
2. employee health and safety logs,
3. retain employee payroll records,
4. employee I-9 forms.

In addition to the records that are required by law, employers should also be maintaining personnel files on all employees that include the following;

1. job descriptions,
2. training records,
3. performance reviews,
4. disciplinary notices.

Additionally, the following employee information is required to be maintained by Employers along with a suggested retention period as required by the Federal Statutes as follows;

1. Resumes & employment applications.
Equal Employment Opportunity (EEO) laws require employers to retain all paperwork related to the pre-hire process, including job ads and postings, resumes, employment applications, interview notes, employment tests, and notes taken during the reference check process..

Retention period:
It is suggested that for applicants that are hired, employers should keep their resume and application in their personnel file for the duration of their employment.


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